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Gavin Cowan
Vast experience in C-suite Executive Assistant, Business Support Manager and Financial Admin roles currently seeking employment in Sydney.
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Available to start immediately
Phone:
0426914385
Email:
Address:
St Peters, Sydney, Australia
Quick Facts
I am a hardworking Scotsman that has recently moved to Sydney and currently seeking employment.
I am very open minded when it comes to job roles and happy to transfer my skills to a new role.
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My previous job roles have been Executive Assistant and Business Support Manager type roles.
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I am currently on a Working Holiday (417) visa and very open to sponsorship opportunities.
I have vast business support experience working in both multinational and SME companies.
Thanks so much for your time and please get in contact if you can help in any way!
EXPERTISE
Microsoft Office
Great experience working daily with Word, PowerPoint and Excel over the last 12 years. Particularly advanced in Excel with knowledge in formulas and macros to automate tasks.
Business Reporting
For the last 6 years I have created a variety of daily, weekly and monthly business reports including: employee billable %, project profitability, office usage, financial projections and board packs.
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Financial Administration
Vast AR & AP experience. Daily use of Xero for raising invoices and completing staff expenses. Dext and Hubdoc for processing supplier invoices. Credit control lead and daily bank reconciliation.
Software Implementation
Implemented systems company wide for staff expenses, time tracking, bid library management, annual leave requests, and AI bid writing.
Bid & Tender Management
9 years experience of the UK bidding industry including bid executive duties and bid management. Delivered both inhouse and external training on bidding best practice methods.
Business Operations
The 4th employee of a UK SME and experiencing it grow to an award winning company. I was managed the due diligence process that was required when the company was sold to a larger consultancy.
Executive Support
5 years C-Suite Executive Assistance experience to the challenging award winning company owner as well as an EA to the Managing Director. Understand the need to get mud on the boots and dig in within fast paced environments.
Senior Management
Board member for 2 years making key business decisions along with experience of creating the meeting agenda, leading the meetings and minute taking. Experience in people management having managed new graduates and teams overseas.
EXPERIENCE
C-Suite Executive Assistant
5 years
AM Bid & Bidding Limited
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Provide executive support to the Owner and MD, ensuring seamless daily operations and facilitating efficient decision-making
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Extensive diary management (deadline driven environment)
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Email management/support
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Booking travel arrangements – domestic and international, creating itineraries and accommodation
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Prepare for meetings, manage agendas and ensure actions are advanced/outcomes are delivered
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Arrange special functions/events and client entertainment;
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Provide ad-hoc support, when required
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Manage personal expenses and company credit card reconciliations; and
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Manage special projects as assigned by the Owner & MD, ensuring timely and successful completion
Business Support Roles
AM Bid & Bidding Limited
7 years
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Maintaining the company websites
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Main contact for external Office, HR, H&S, Accounting, Website & IT suppliers
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Implementing HR, H&S and IT policies across the business
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Organising logistics and exhibiting at conferences across the UK
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Implementing a bid library software company wide
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Implementing a time tracking system company wide
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Implementing an annual leave approval software company wide
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Board member at AM Bid Services
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Creating daily, weekly and monthly management reports
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Attend Board Meetings and produce final minutes
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Onboarding and mentoring new employees
Accounts Payable / Receivable
6 years
AM Bid & Bidding Limited
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Implemented Xero in the business
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Created and implemented the credit control process
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Managing supplier invoices and payments
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Issuing invoices to clients and maintaining credit control
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Reconciliation of company bank activity against payments issued / received
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Company card holder
Bidding Roles
5 years
AM Bid & Bidding Limited
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Vast Bid Executive experience
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Bid submissions and portal uploads
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Information gatherings
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PQQ completions
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Stakeholder management
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Bid management
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Delivered bid training around the UK
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APMP Foundation accredited
IBM
Joined IBM straight from High School on a highly respected apprenticeship scheme specialising in supply chain logistics for mainframe servers.
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After "graduating" I moved in the UKI bid support team which resulted in being headhunted for AM Bid Services.
AM Bid & Bidding Limited
Joined AM Bid when there was just 4 employees and was a key part of the team that helped it grow to an award winning company that was bought over 7 years later by Bidding Limited.
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AM Bid & Bidding Ltd is a bidding and tendering consultancy company that specialised in UK public sector bidding for clients in over 20 different industries.